Compliance HUB

Use Manage → Create Custom Report when you need a report outside the regular list.

• Once — a single report with one deadline you set
• Recurring — monthly, quarterly, or semestral reports with a start period and due dates

You set the title, instructions, target year, due date, and grace period. Once broadcast, registered barangays in your municipality can submit through the portal.

Regular report due dates

For most regular reports, the deadline is the 3rd day of the ensuing month after the report period.

• January monthly report → due February 3
• 1st Quarter (Q1) → due April 3
• 1st Semester (S1) → due July 3

Exception: Barangay Assembly Day (BAD) uses fixed dates — April 20 (1st semester) and November 20 (2nd semester).

Submission window

Barangays can upload starting 10 days before the due date until the window closes.

Grace period (regular reports: 2 days)

After the due date, barangays may still upload for 2 days. Uploads during grace count as late, not on-time.

Compliance score

• On-time approved — full credit
• Late approved (within grace) — partial credit
• Late beyond grace, missing, pending, or returned — no credit

FO scorecards and reminders include approved registered barangays under your jurisdiction only.

Before the Reports tab unlocks, set when compliance tracking begins for your municipality under Manage → Start Tracking.

This keeps the matrix clean and prevents past periods from affecting current compliance scores. You can update the start date anytime from the Manage tab.

When you continue, you will be guided to set your tracking start date if it is not configured yet.

Use Manage → Create Custom Report when you need a report outside the regular list.

• Once — a single report with one deadline you set
• Recurring — monthly, quarterly, or semestral reports with a start period and due dates

You set the title, instructions, target year, due date, and grace period. Once broadcast, registered barangays in your municipality can submit through the portal.

Regular report due dates

For most regular reports, the deadline is the 3rd day of the ensuing month after the report period.

• January monthly report → due February 3
• 1st Quarter (Q1) → due April 3
• 1st Semester (S1) → due July 3

Exception: Barangay Assembly Day (BAD) uses fixed dates — April 20 (1st semester) and November 20 (2nd semester).

Submission window

Barangays can upload starting 10 days before the due date until the window closes.

Grace period (regular reports: 2 days)

After the due date, barangays may still upload for 2 days. Uploads during grace count as late, not on-time.

Compliance score

• On-time approved — full credit
• Late approved (within grace) — partial credit
• Late beyond grace, missing, pending, or returned — no credit

FO scorecards and reminders include approved registered barangays under your jurisdiction only.

Before the Reports tab unlocks, set when compliance tracking begins for your municipality under Manage → Start Tracking.

This keeps the matrix clean and prevents past periods from affecting current compliance scores. You can update the start date anytime from the Manage tab.

When you register as a Field Officer, you select your province and municipality.

If your municipality is still vacant

Your account is approved right away and you can start using the dashboard — no proof upload needed.

If another Field Officer already owns it

You will request a Transfer Ownership. After creating your account:

• Sign in and open the LGU Verification page.
• Upload proof: Official Government ID and a Certification from the PD or CL showing your current area of assignment.
• Submit the request and wait for review by system administrators.

What happens after review

• Approved — you become the Field Officer for that municipality. Monitoring records, reports, and history stay with the LGU.
• Rejected — your claimant account is removed and you will need to register again if you still need access.

Barangay Official transfer requests

You also review Transfer Ownership requests from Barangay Officials under your municipality in Requests → Transfer Ownership.

Download submitted reports from your municipality as a ZIP file saved on your device.

How to export

• Go to Manage → Export.
• Choose frequency, report type, period (when needed), year, and barangay (or All).
• Tap Export to download the ZIP.

What you get

• PDF submissions include a status stamp when applicable.
• Files are grouped by report type (and by period when you export all reports / all periods).
• Only submissions with uploaded files are included.

An active subscription is required to use Export.

Upload the same filtered report package to your Google Drive instead of downloading a ZIP to your device. This option is available to Field Officers only.

How to export

• Go to Manage → Export and set the same filters you use for local export.
• Tap Export to Google Drive.
• Sign in with Google when prompted and allow access.

What you get

• Files use the same folder layout and filenames as local ZIP export.
• A folder is created in your Drive for the export.
• When finished, a link opens so you can go straight to that Drive folder.

An active subscription is required. The app only manages files it creates in your Drive.

Use Matrix View to monitor barangay compliance across periods in one grid. Field Officers can also download the matrix as a file.

How to open Matrix View

• Go to Reports and switch to Matrix View.
• Choose Regular or Custom, then pick frequency, report type, and year.
• Each cell shows the barangay status for that period (Approved, Pending, Returned, Overdue, Closed, or a gray dot when not open).

Download PDF or image

• In Matrix View, tap the download button.
• Choose PDF for a printable matrix table, or PNG for image pages.

Matrix download is available to Field Officers and requires an active subscription.

Status pills in List View, Matrix View, and scorecards show where each report stands.

Submitted reports

• Approved — you accepted the submission.
• Pending — the barangay uploaded a file and it is waiting for your review.
• Returned — you sent it back for corrections; the barangay can re-upload.

Approved timing dots (scoring)

On Approved pills, the colored dot shows when the file was uploaded and how it affects the compliance score:

• Green dot — on-time (on or before due date) → full credit.
• Orange dot — late but within the grace period → partial credit.
• Red dot — uploaded after the grace period → no credit.

Empty / no file yet

• Overdue — the due date has passed and the report is still not submitted (upload may still be open during grace).
• Closed — the submission window has ended with no accepted file.

Periods that are not open yet (or do not apply) show only a small gray dot in the matrix — not a status pill.

Use the status filter pills in Reports to focus on Approved, Pending, Returned, Overdue, or Closed.

Share issuances and report templates with barangays under your municipality.

How to upload

• Go to Manage → Memos to upload issuances and memos.
• Go to Manage → Templates to upload report templates.
• Add a title, optional description, and the file, then save.

What barangays see

Uploaded files appear in the Barangay Official Resources tab for download. You can edit or remove files you uploaded anytime from Manage.

Manage your account from the Profile tab.

Profile

• Tap the edit icon to update your account details or password.
• Tap your avatar photo to upload a new profile picture.
• Your subscription badge shows your current plan or trial status.

Notification Preferences

Turn alerts on or off for new submissions, late submissions, and Transfer Ownership requests in your municipality.

System Settings

• App Theme — switch between Green and Maroon.
• Subscription and Billing — view plans, pay, and check payment history.
• Frequently Asked Questions — reopen this help guide anytime.
• Submit Feedback — send bugs or recommendations to the team.
• About — app version and information.

Field Officers can also request a municipality reassignment from Edit Profile when needed. Use Log Out Account when you are done using the app on a shared device.

Your Field Officer may also request custom reports — special one-time or recurring reports with their own title, instructions, and due date.

When a custom report is active for your barangay, it will show up alongside regular reports when it is open for submission.

Report due dates

For most regular reports, the deadline is the 3rd day of the ensuing month after the report period.

• January monthly report → due February 3
• 1st Quarter (Q1) → due April 3
• 1st Semester (S1) → due July 3

Exception: Barangay Assembly Day (BAD) uses fixed dates — April 20 (1st semester) and November 20 (2nd semester).

When to submit

Submission opens 10 days before the due date. Submit on or before the due date to be recorded as on-time; reports submitted after the due date are marked late.

Compliance score

• On-time approved — full credit
• Late approved — partial credit
• Missing, pending, or returned — no credit

Check your Home dashboard and Reports tab for upcoming deadlines and your current score.

• Upload clear PDF or image files when submitting.
• If a report is returned, re-upload the corrected file as soon as possible.
• Download memos and templates from Resources when your Field Officer shares them.
• Turn on notifications in Profile so you do not miss reminders.

Your Field Officer may also request custom reports — special one-time or recurring reports with their own title, instructions, and due date.

When a custom report is active for your barangay, it will show up alongside regular reports when it is open for submission.

Report due dates

For most regular reports, the deadline is the 3rd day of the ensuing month after the report period.

• January monthly report → due February 3
• 1st Quarter (Q1) → due April 3
• 1st Semester (S1) → due July 3

Exception: Barangay Assembly Day (BAD) uses fixed dates — April 20 (1st semester) and November 20 (2nd semester).

When to submit

Submission opens 10 days before the due date. Submit on or before the due date to be recorded as on-time; reports submitted after the due date are marked late.

Compliance score

• On-time approved — full credit
• Late approved — partial credit
• Missing, pending, or returned — no credit

Check your Home dashboard and Reports tab for upcoming deadlines and your current score.

• Upload clear PDF or image files when submitting.
• If a report is returned, re-upload the corrected file as soon as possible.
• Download memos and templates from Resources when your Field Officer shares them.
• Turn on notifications in Profile so you do not miss reminders.

When you register as a Barangay Official, you select your barangay.

If your barangay is still vacant

Your account is approved right away and you can start submitting reports — no proof upload needed.

If another Barangay Official already owns it

You will request a Transfer Ownership. After creating your account:

• Sign in and open the LGU Verification page.
• Enter the previous owner / official name.
• Upload proof: Official Government ID, Appointment Letter or Certification, and resignation letter or proof of appointment of the previous official when available.
• Submit the request and wait for review by your Field Officer.

What happens after review

• Approved — you become the account holder for that barangay. Reports, submissions, and history stay with the LGU.
• Rejected — your claimant account is removed and you will need to register again if you still need access.

Transfer Ownership preserves compliance records. Only the previous owner’s account details are replaced.

Download your barangay’s submitted reports as a ZIP file saved on your device.

How to export

• Go to Resources → Export.
• Choose frequency, report type, period (when needed), and year.
• Tap Export to download the ZIP.

What you get

• Only your barangay’s uploaded files are included.
• PDF submissions include a status stamp when applicable.
• Files are grouped by report type inside the ZIP.

An active subscription is required to use Export.

Status pills in List View, Matrix View, and your Home scorecards use these meanings:

• Approved — your Field Officer accepted the report.
• Pending — uploaded and waiting for Field Officer review.
• Returned — sent back with remarks; re-upload the corrected file.
• Overdue — deadline has passed and you have not submitted yet (you may still upload within the grace window).
• Closed — upload window ended with no accepted submission.

Approved timing dots (scoring)

On Approved pills, the colored dot shows when you uploaded and how it affects your compliance score:

• Green dot — on-time (on or before due date) → full credit.
• Orange dot — late but within the grace period → partial credit.
• Red dot — uploaded after the grace period → no credit.

Periods that are not open yet (or do not apply) show only a small gray dot in the matrix — not a status pill.

Use the status filter pills under Reports to focus on one status. Check Returned items first so you can correct and resubmit on time.

Download issuances and report templates shared by your Field Officer.

How to download

• Go to Resources → Memos for issuances and memos.
• Go to Resources → Templates for report templates.
• Open a file card and download it to your device.

New files may show a notification badge on Resources. Check regularly so you do not miss updated memos or templates.

Manage your account from the Profile tab.

Profile

• Tap the edit icon to update your account details or password.
• Tap your avatar photo to upload a new profile picture.
• Your subscription badge shows your current plan or trial status.

Notification Preferences

Choose which alerts you receive for upcoming deadlines, due-today reminders, review status changes (Approved / Returned), and Field Officer reminders.

System Settings

• App Theme — switch between Green and Maroon.
• Subscription and Billing — view plans, pay, and check payment history.
• Frequently Asked Questions — reopen this help guide anytime.
• Submit Feedback — send bugs or recommendations to the team.
• About — app version and information.

Use Log Out Account when you are done using the app on a shared device.